![]() ![]() Given the planned changes, those wanting to do business in Poland will need an e-invoicing solution moving forwards. How can I meet current and upcoming e-invoicing regulations in Poland? Users will be able to view invoices via a special platform. KSeF will keep the e-invoices for a period of ten years (more information can also be found on the official site of the Ministry of Finance in Poland). Significantly, invoices will be transmitted to KSeF via a dedicated API and not via Peppol, as is the case in other European countries such as Croatia or Serbia. However, from July 2024, use of KSeF will become legally mandatory, replacing the current SAF-T system of monthly reporting. KSeF started on 1 January 2022 and offers structured e-invoicing on a voluntary basis from that date. When this solution worked, they made it available to business.”įrom July 2024 all B2B invoices ( with some minor exceptions) must be issued and received for approval via the national e-invoicing system “KSeF” (Krajowy System e-Faktur) – using the Faktura format. Italians followed a similar path, and they also started with the implementation of e-invoices in relations between administration and business. For entrepreneurs, e-invoicing is voluntary. awarding entities, cannot refuse to accept e-invoices from contractors. “Currently, public administration units, i.e. ![]() Yes for B2G – Public bodies must accept e-invoicesĪs recently clarified by the Polish Minister of Finance, in the coming years Poland is looking to follow Italy and move towards mandating e-invoicing and e-reporting for all transactions, not just those involving public bodies. E-invoicing in Poland at a glance Standards Essentially this is virtually the same as the basic Peppol BIS 3.0, but it has been supplemented with relevant Polish terminology.Īs long as invoices are compliant with EN-16931 and Peppol BIS Billing 3.0, all registered Polish public bodies should be able to receive electronic invoices from other Peppol-connected companies. Instead, Poland uses standard Peppol – specifically Peppol BIS Billing 3.0. Unlike some other European countries, Poland has not created its own national Core Invoicing Usage Specifications (CIUS). Reporting via SAF-T is not real-time, however, and does not involve automated sending and processing, which is why Poland are now looking to move towards e-invoicing. Previously all businesses had been required to submit both SAF-T reports and traditional VAT returns. This has been mandatory since July of 2020, with taxpayers required to submit SAF-T reports to the Polish Tax Authority every month. In 2020 Poland chose to replace its traditional VAT system with one requiring a Standard Audit File for Tax (SAF-T). Since 18 April 2019 all sub-central Polish public entities have been required to register on this platform and be ready to receive structured electronic invoices (in Poland there is no difference in requirements for central and non-central public entities). This platform, “Platformy Elektronicznego Fakturowania” (simply known as PeF), was launched on 1 April 2019. Like other countries, Poland is currently using an online portal to facilitate the transmission of e-invoices between private companies and public entities. As a result, as we shall explore in this article, Poland is planning to go further than many other countries when it comes to e-invoicing.īefore looking at planned changes regarding e-invoicing in Poland, though, let’s first look at the current regulations… E-invoicing in Poland – Current status In particular, Poland has been very successful in analysing the so-called VAT gap (the gap between expected VAT and actual VAT) and setting out the necessary measures to reduce it. As elsewhere, in Poland one of the main reasons for promoting e-invoicing is to help combat tax fraud. Thanks largely to EU directive 2014/55/EU e-invoicing has become a topic of particular concern for many countries across Europe in recent years.
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